The National Pilot Car Association is amending its Bylaws to add a fifth region and make it easier for the Board of Directors to rearrange the regional maps for the future. The resolution passed 10-0 at the 4/16 board meeting. A copy will be sent to active members for comment. At the next Board meeting the Board can adopt the amendment with a 2/3rds majority.
Whereas, Article XI, Section 2 of the NPCA Bylaws states:
“Amendments to these bylaws must be submitted in writing as a resolution to a regular meeting of the Board of Directors for first reading. When the Board has approved the resolution’s first reading the Board shall submit copies to the membership. A thirty-day waiting period for public comment shall commence with the approval of the first reading. After this waiting period the Board may formally approve the amendment to the Bylaws according to the provisions of Section 1, of this Article.”; and
Whereas, the Board of Directors of the National Pilot Car Association (NPCA) finds that it wishes to make more flexible the geographic regions from which NPCA Directors are chosen;
Whereas, the Board of Directors has decided to add two directors for a fifth region to represent pilot car operators in Canada;
Therefore be it resolved, the following amendment to the NPCA Bylaws is hereby submitted to the membership of the NPCA for a thirty-day period of review and member comment; and
Be it further resolved, after a thirty calendar day period of member review and comment the Board of Directors may approve this Amendment to the NPCA Bylaws with the approval of two-thirds of the current membership of the Board of Directors per Article XI, Section 1 of the Bylaws of the National Pilot Car Association.
A draft of the Amendment follows.
Josh Reagor 4/16/2023
President of the NPCA
Isaac Kight 4/16/2023
Acting Secretary of the NPCA
Resolution drafted by Isaac Kight, Senior Vice President, NPCA
SECTION 1. Article III, Section 2 of the Bylaws of the National Pilot Car Association is amended to read as follows: Provisions intended to be added are presented in italics, those to be removed are presented in strikeout.
SECTION 2. ELECTION AND TERM OF OFFICERS AND DIRECTORS.
The Board of Directors shall provide for an election by secret ballot in December of each year wherein members in good standing shall have the right to cast their votes for the officers at large and for their directors by region. Each director shall hold office from the first day of February of the calendar year following that in which they shall have been elected until the expiration of the term for which he/she was elected or from their date of appointed by the Board. The terms of office of directors shall expire on January 31st of the calendar year in which their term is to expire, when they have been removed from the Board, upon the resignation of a director submitted in writing, or until documented proof is presented of the death or incapacity of the director. Each office or directorship shall be placed on the ballot for election year in the calendar year prior to their term’s expiration. The initial commencement of terms are included below, terms shall renew automatically thereafter for the term lengths provided.
President 3 years Commencing February 1st 2015 2021
Senior Vice President 3 years Commencing February 1st 2016 2022
Legislative Vice President 3 years Commencing February 1st 2016 2022
Vice President of Insurance Policy 3 years Commencing February 1st 2015 2021
Vice President of Public Relations 3 years Commencing February 1st 2017 2023
Secretary/Treasurer 3 years Commencing February 1st 2017 2023
Directors shall be 2 from each of the four AASHTO five regions of a map to be adopted by the Board of Directors. Regional Directors are responsible for communicating NPCA information to all active members within his/her region. When NPCA meetings are announced, post them on our website and invite anyone who wants to attend the meetings they are welcome too or provide questions they may have to bring up at these meetings. Regional Directors are to keep current with any state and local government changes regarding the pilot car/escort vehicle industry and communicate them to the NPCA Board and all active members. The communications should be posted on our Facebook pages, possible text and or email updates to our members. Regional directors shall conduct themselves in a manner conducive to the NPCA Standards, Ethics, and Bylaws and understand that they are first and foremost a representation of the National Pilot Car Association. Regional Directors shall actively participate in committees or sub-committees directly involving the pilot car/escort vehicle industry or the NPCA. Regional Directors shall strive to bring unison within the NPCA and pilot car/escort vehicle industry and to ensure that the NPCA is the “go to” pilot car association for updates and local and national news.
Region 1
Director 1 2 years Commencing February 1st 2017 2023
Director 2 2 years Commencing February 1st 2016 2022
Region 2
Director 1 2 years Commencing February 1st 2017 2023
Director 2 2 years Commencing February 1st 2016 2022
Region 3
Director 1 2 years Commencing February 1st 2017 2023
Director 2 2 years Commencing February 1st 2016 2022
Region 4
Director 1 2 years Commencing February 1st 2017 2023
Director 2 2 years Commencing February 1st 2016 2022
Region 5
Director 1 2 years Commencing February 1st 2023
Director 2 2 years Commencing February 1st 2022
If there are not enough directors from one region then a director may be selected from another region to fill the vacancy. The Executive Board shall consist of the elected officers of the Board of Directors provided above and have such powers and authorities as the Board of Directors at large shall direct. No individual may hold more than a single elective office.